Three Benefits of Hiring a Document Shredding Service
In doing business, it is natural for a company to possess a large quantity of sensitive information, such as financial records, employee info, and proprietary company data. The company shoulders the responsibility of protecting that data. Unfortunately, paper is a pretty insecure way of storing sensitive information. Despite more businesses moving to modernize and digitize their workflows, paper processes cannot be avoided entirely. Therefore, an organization mustn't hold onto sensitive documents for longer than is necessary. A business should instead consider hiring a document shredding service to neutralize the risk of confidentiality breaches. Here are some common reasons your company should consider outsourcing its document shredding needs.
Legal compliance
Being compliant with the law is essential for any business. Furthermore, failure to comply with the regulations can be very costly, leading to heavy fines and penalties imposed on your company. A business should not hold hard copies of records beyond their retention period because it exposes sensitive client or company data to the possibility of theft. A breach could lead to significant legal and financial complications. Hiring a document shredding service will help mitigate this potential risk. Document shredding companies are specifically designed to comply with the law, which gives you peace of mind as a business owner.
Data security
As a business, your clients are entirely reliant on you to keep their data confidential, particularly in a period when crimes involving identity theft and fraud are rising. It is no surprise that the genesis of the information used to commit these offences results from handling confidential personal data poorly. Sensitive data remains vulnerable to theft without a safe way of destroying it. Additionally, your business is liable in case of a breach. Document shredding helps mitigate this risk. A qualified document shredding service can simplify your document destruction processes by moving the responsibility to highly skilled professionals. Doing this reduces the human error element in the document destruction chain.
Cost reduction
At first, it might seem cheaper to purchase a shredding machine for your business and carry out the document shredding in-house. Unfortunately, that is rarely ever the case. For one, the legal cost of a data breach falls squarely on your business. Additionally, the expenses involved in hiring and training employees and establishing security protocols around the document shredding area add up. However, by hiring a professional document shredding company, the only cost you bear is that of the document destruction. That saves your business a lot of money. The savings can be directed towards revenue-generating processes.
Share